Special General Meeting (SGM) 2026

In-person registration will commence at 5:00 p.m. on August 20, 2026, at the venue.

3. Meeting Documents

Members may review the meeting documents before the meeting:

View Documents: https://ieccu.com/tools/documents/category/36-2026-sgm

4. Queries

Members attending either in person or online will have an opportunity to ask questions during the designated Question and Answer session.

Questions regarding the Special General Meeting or the proposed Transfer of Engagements may also be submitted in advance.

This will allow the Credit Union to provide accurate and comprehensive responses during the meeting

Queries may be submitted by:

• Email: info@ieccu.com

Deadline for submitting questions: Tuesday, August 18, 2026, at 4 p.m.

Questions received before the deadline will be compiled and addressed during the meeting or included in the Frequently Asked Questions section where appropriate.

5. Participation During the Special General Meeting

To ensure the meeting is conducted efficiently and fairly, members are asked to observe the following guidelines based on their chosen method of attendance.

In-Person Attendees

Members attending the meeting at The Summit, 16 Chelsea Avenue, Kingston 10, are asked to:

• Arrive at least 30 minutes before the scheduled start time to complete the registration process.
• Present a valid government-issued photo identification for verification.
• Follow the directions of meeting officials and venue staff.
• Participate in discussions and voting when invited by the Chair.

Voting During the Meeting

• Only eligible members present at the meeting are entitled to vote on the Special Resolution.
• Voting instructions will be provided by the Chair during the meeting

Online Attendees

To participate effectively in the Special General Meeting, please follow the guidelines below.

Joining the Meeting

• Log in using the personalized Zoom link sent to your registered email address.
• Join the meeting at least 20 minutes before the scheduled start time.
• Ensure you have a stable internet connection and a device with audio and video capability.
• Join the meeting using your full name to facilitate member verification.
   

Voting During the Meeting

Voting on the Special Resolution will be conducted using the Zoom "Poll" feature.

When instructed by the Chair:

1. The voting poll will appear on your screen.

2. Select ONE option only: FOR, AGAINST, or ABSTAIN.

3. Submit your vote. Once submitted, your vote cannot be changed.

Please wait for further instructions from the Chair or Meeting Moderator before submitting your vote.

Speaking During the Meeting

If you are recognized by the Chair to speak:

1. Click the Unmute button to enable your microphone.
2. Turn on your camera by selecting the Start Video icon, if requested.
3. State your name before asking your question or making your comment.
4. Once you have completed your contribution:
   • Click Lower Hand.
   • Mute your microphone.
   • Turn off your camera, if appropriate.

Using the Chat Feature

The Zoom Chat feature may be used to communicate with the Meeting Moderator or to submit questions, where directed.

To access the Chat feature:

1. Click or tap the Chat icon located on the Zoom toolbar.
2. Type your message in the chat box.
3. Press Enter or click Send to submit your message.

Messages should relate only to the business of the meeting and should be respectful and appropriate.

General Guidelines

• Keep your microphone muted unless recognized by the Chair.
• Always Follow the instructions of the Chair and Meeting Moderator.
• Use respectful language when participating in discussions.
• Avoid sharing your meeting link or voting credentials with anyone.
• Ensure you remain connected throughout the meeting if you intend to vote.

Download SGM Online Polling Guide: How To Participate

Asking Questions

Members attending either in person or online will have an opportunity to ask questions during the designated Question and Answer session.

To assist with the smooth conduct of the meeting, members are encouraged to submit questions in advance through the registration form or by emailing info@ieccu.com.

Meeting Etiquette

To ensure a respectful and productive meeting, members are asked to:

• Keep comments relevant to the business before the meeting.
• Allow the Chair to recognize speakers before speaking.
• Treat all participants with courtesy and respect.
• Follow the directions of the Chair and meeting moderator.
• Refrain from recording or broadcasting the meeting without the Credit Union's prior approval.

We Look Forward to Your Attendance!!